Letter of Permission - Taking a Course at Another University

The LOP process changed slightly as of the Summer 2020 session.

Be sure to read carefully the Instructions for Application—especially item 6 about where to send course results—even if you have taken a course on LOP before.


Please note: Host institution courses with a direct course substitute of AP/SOSC 1000 6.00 have been rescinded by the department. If you still wish to take Summer 2020 courses on Letter of Permission, we encourage you to select another course, fill out the Letter of Permission application, and submit the completed form to Registrarial Services by email at lop@yorku.ca.
Application deadline for Summer 2020 courses: Monday, March 16, 2020.

If you wish to enrol at another university (host) and have those undergraduate credits transferred toward your York degree/certificate, you must first apply and be granted a Letter of Permission (LOP) by the Office of the University Registrar.

Fee: non-refundable Letter of Permission processing fee of $50 per institution/term.

Glendon students: please consult with your home Academic Student Services Office.

If you are considering online courses, please visit eCampusOntario to find online and mostly online courses.

Eligibility
  • To be eligible for an LOP you must be pursuing a York degree and/or certificate program. If you are a non-degree student at York, you may apply directly to the host institution without an LOP.
  • You must be in good academic standing. An LOP will not be issued if you are on academic warning, program warning, debarment warning or academic probation. If your academic status changes after the LOP is issued and you are no longer in good standing or are ineligible to proceed in your program, the LOP will be rescinded and you will no longer be eligible for transfer credit from the host institution regardless of the grade achieved there.
  • Your LOP will not be processed if there are outstanding debts on your University account.
Conditions and Responsibilities

It is your responsibility to ensure that:

  • You meet the course prerequisites for the course(s) you wish to enrol in at the host institution.
  • Course(s) completed on an LOP meet your program requirements.
  • You do not repeat courses already passed.
  • You provide detailed course outlines to the corresponding departments at York that include such information as:
    • course description
    • textbook information (author, title, edition, year of publication)
    • method of evaluation (e.g. two exams, 50% each)
    • breakdown of lectures per class with book chapters included
    • see Course Outline Example
  • Should enrolment/registration circumstances change; that is, the course(s) you are requesting on an LOP is(are) not available, you must re-apply for any replacement course(s).
  • An official transcript is forwarded to the Office of the University Registrar at York University as soon as final grades are available from the host institution.

Important Notes

  • Course Credit Exclusions (CCEs) are courses offered at York and the host that are similar enough in content that both may not be taken for degree credit. A course substitute can replace a specified York course/degree requirement. A course substitute can be a CCE but a CCE is not always a course substitute.
  • Repeated courses: Credit towards your degree will only be counted once for repeated courses taken at York or elsewhere. Should you repeat a course, the initial grade will be replaced with a notation of “NCR – No Credit Retained”.
  • Minimum grade requirement: Generic results of “Pass” or “Credit Achieved” at the host will not be accepted for transfer credit to your York degree. A minimum grade of C (60%) is required for credit.
  • Transfer credit will be assessed based on the course work/requirements including in-class hours completed at the host institution and not on the course work/requirements of the York course credit exclusion or substitute. Please see York's General Academic Information for more information on in-class hours and check the ONTransfer database for potential course equivalencies.
  • Year level: Courses completed at Canadian universities are normally assessed for credit at the year level offered by the host institution. For example, if you successfully complete a 2000-level course at the host university, credits granted by York will be recognized at the 2000-level, regardless of whether York offers a similar course at a different year level.
  • Courses and grades achieved at the host institution are not listed on your York transcript or included in your York grade point average (GPA).

Academic Honesty

The Senate Policy on Academic Honesty applies to any submission of documentation found to be false or modified without authorization is a breach of the policy and will lead to charges under the policy. Penalties can range from to expulsion to rescission of a degree.

Applicants who choose to work with an agent during the process of submitting their LOP applications and required documents to York University are fully responsible for the accuracy of their application's content and all related materials.

Maximum Credits Allowed (LOP and York University enrolment)

Letter of Permission Credit Maximums: Summer 2020

Program Faculty Maximum Credits Allowed
Faculty of Education 15
Faculty of Environmental Studies 15
Faculty of Health 15
Faculty of Liberal Arts and Professional Studies 18
Faculty of Science 15
Glendon College 15
Lassonde School of Engineering 15
School of the Arts, Media, Performance and Design 15
Instructions for Application
The LOP process changed slightly as of the Summer 2020 session.

Be sure to read carefully the instructions for application below—especially item 6 about where to send course results—even if you have taken a course on LOP before.


Please note: Host institution courses with a direct course substitute of AP/SOSC 1000 6.00 have been rescinded by the department. If you still wish to take Summer 2020 courses on Letter of Permission, we encourage you to select another course, fill out the Letter of Permission application, and submit the completed form to Registrarial Services by email at lop@yorku.ca.

Deadline to Apply for Letter of Permission

Application deadline for Summer 2020 courses was March 16, 2020.
Please allow up to 6 weeks for the processing of your Letter of Permission application.

  1. Obtain a detailed course outline from the host institution for each course you wish to take.
  2. Print and fill out the LOP application form. (The deadline to submit a Letter of Permission application for Summer 2020 has passed.)
  1. With the application form and course outlines, seek approval from the Department responsible for offering the course at York. (Example: if seeking a course equivalent for a Math course, visit the Department of Mathematics and Statistics.)
  2. Submit the completed LOP application form on this website to have your LOP processed on the spot.

  1. Upon receipt of your LOP approval from the Office of the University Registrar, please ensure a copy of this approval is sent to the host institution. If you are deemed ineligible to go on an LOP, you will be informed by e-mail.
  2. If you complete the course(s) at a foreign institution (including in the USA), please arrange to have the host institution submit the transcripts electronically via Parchment .
    If you complete the course(s) at a Canadian institution, an official transcript must be sent directly from the host institution. Until further notice, host institutions should email transcripts to lopco@yorku.ca.
  3. If you do not register or complete any of the courses for which you were issued the LOP, you must provide the Office of the University Registrar with documentation from the host institution declaring you either did not enrol/register or that you withdrew from the course(s) without any academic penalty.

Additional Instructions

  • Commerce majors: ADMS courses will not be approved on a Letter of Permission.
  • Communication Studies majors: If you wish to take a course on a Letter of Permission to satisfy a major requirement(s), you must seek approval from the department to ensure the course(s) will fulfill the requirement(s). Please send the Letter of Permission application form identifying both the course(s) and the host institution to: comnupa@yorku.ca
  • Economics major: ECON courses will not be approved on a Letter of Permission.
  • Engineering majors: Courses relating to the Complementary Studies Requirement are eligible for Letter of Permission credit. Eligible Complementary Studies courses for each major are listed under the Faculty-Wide Degree requirements in the Undergraduate Academic Calendar. Some non-major courses, core courses and other requirements i.e. Math courses, may be eligible for LOP. BEng students must visit the Lassonde Welcome & Support Centre to discuss and obtain Faculty Approval.
  • French Studies major: Any student looking to take a French language course on a Letter of Permission must first speak with the Department of French studies before submitting their request. Please contact: lapsfren@yorku.ca.
  • Psychology majors: PSYC courses at the 4000 level will not be approved
  • Public Administration majors: An advising appointment is required before submission of your application. Please contact: lapssppa@yorku.ca.
Term in which you completed your course Deadline for transcript submission or proof of withdrawal/non-attendance
Summer October 1
Fall February 1
Winter June 1