I've applied

Thank you for applying to York University! Please read the following information to help you complete your applications to York University.

  • We strongly encourage you to monitor your application in MyFile for updates and additional documentation requirements. Refer to Application Status (MyFile) regularly.
  • The Office of Admissions sends official communication about application and admission decisions via email. It is important that you open, read and take action (if required) upon receipt of an email.
  • Any documentation received by York University become and remain property of York University and cannot be returned.
  • Reminder to refer to important application deadlines (for undergraduate programs) and graduate programs.

What do you need to submit?

  • You must submit all documentation required in your application. This may include all secondary and post-secondary studies even if completed part-time or several years ago. Log into MyFile to see what is required for your application.
  • For full undergraduate application requirement, please visit http://futurestudents.yorku.ca/requirements
  • For full graduate application requirement, please visit individual graduate program page (here is the generic application package checklist (PDF)).
  • Notarized translations of any documents not issued in English or French are also required.
  • If you're currently completing courses, send a transcript showing your course enrollment and grades to date as soon as you apply.
  • Do not submit any unsolicited/non-required documentations as it may slow your application process.

What are some common requirements?

Type of Document

Method of Submission

How long does it take to receive?

Notes

CV/Resume
 
Upload to MyFile Immediately If you uploaded a wrong document, use the MyDocServe.

English Proficiency

Submitted electronically directly from test centers
(York University code for TOEFL: 0894)
up to 3 weeks Please see glossary for additional explanation of these terms. If names on your application and test does not match, it may slow down processing times. Please use the MyDocServe if it has been more than 3 weeks since you arranged for your test to be sent to us electronically and MyFile shows it as Not Received or if you used different names on your test and application.

Entrance Tests

Submitted electronically directly from test centers
(York University code for TOEFL/SAT: 0894; ACT: 5250)
up to 3 weeks Please see glossary for additional explanation of these terms. If names on your application and test does not match, it may slow down processing times. Please use the MyDocServe if it has been more than 3 weeks since you arranged for your test to be sent to us electronically and MyFile shows it as Not Received or if you used different names on your test and application.
Explanation of Marginal Record letter Upload to MyFile Immediately  
Gaps Upload to MyFile Immediately  

Graduate Proficiency in English

Submitted electronically directly from test centers (York University code 0894) up to 3 weeks Please see glossary for additional explanation of these terms. If names on your application and test does not match, it may slow down processing times. Please use the MyDocServe if it has been more than 3 weeks since you arranged for your test to be sent to us electronically and MyFile shows it as Not Received or if you used different names on your test and application.
Letter of Reference Submitted Electronically Immediately Allow 2-3 weeks for reference to submit their recommendation.

If your referee has not received the reference request form, please contact the Office of Admissions
Personal letter
 
Upload to MyFile Immediately If you uploaded a wrong document, use the MyDocServe.
Reference Letters Submitted Electronically Immediately Allow 2-3 weeks for reference to submit their recommendation.

If your referee has not received the reference request form, please contact the Office of Admissions
Statement of Interest
 
Upload to MyFile Immediately If you uploaded a wrong document, use the MyDocServe.
Supplementary Information Form
 
Submitted Electronically Immediately

Note- Some programs may have their Supplementary Forms listed on their website. These programs are listed below:

  • Schulich School of Business (accessed through the Schulich website)
  • Faculty of Education* (accessed via MyFile)
  • Social Work (not applicable to Canadian high-school applicants; accessed via the Social Work website)
  • School of the Arts, Media, Performance & Design - (accessed through the AMPD website)
  • Lassonde School of Engineering (optional co-application, accessed through the BOOST site)
Transcript Upload to MyFile Immediately If you uploaded a wrong document, use the MyDocServe.
Written Work
 
Upload to MyFile Immediately If you uploaded a wrong document, use the MyDocServe.

How do I submit documents?

Review MyFile and common requirements to see how to submit each document. Document that have an "Upload Now" link can be submitted by you in PDF format.

  • To upload your documents, click on "Supporting Documents" in left navigation and click on "Upload Now" in MyFile;. Documents must be uploaded in PDF format (max of 2.5MB). To learn how to convert your file into PDF, please visit FAQ section below
  • Documents received by York University will become and remain property of York University and cannot be returned.

If a required document* does not have “Upload Now” button and needs to be submitted by mail, documents should be addressed to:

York University
Office of Admissions
Bennett Centre for Student Services - 3rd Floor Reception
99 Ian Macdonald Blvd
Toronto, ON M3J 1P3
CANADA

*There may be document submission exceptions for “Proof of English Proficiency” and “Original English Translation” requirements. Please see the FAQs below for details.

What are mailed document process times?

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When will I get a decision?

Type of Application

Decision Timelines

Notes

Ontario High School Student Most decisions are made between February – June.

Varies as grades are provided and  updated from OUAC. 

Admission decisions may require submission of supplemental information and/or evaluations for the following programs:  

  • Schulich (BBA/iBBA) 
  • Arts, Media, Performance & Design (BFA/BDes) 
  • Lassonde (BEng) 
  • Social Work (BSW) 
  • Education (BEd) 

Canadian and International High School Students

Within 4-8 weeks of complete application

  1. Verify your marks before uploading your transcript(s).

  2. If a mark is incorrect or not reported, please contact your school or Guidance Counsellor and upload the transcript only once the correction is made. 

University and College Transfer Students 

Within 4-8 weeks of complete application 

Ensure all documents are submitted by the deadline for the semester you are applying to. Delay in submitting required documents may result in your application being deemed incomplete. 

Graduate

Varies by Program 

  1. Ensure all documentation is submitted within 2-weeks of program application deadline

  2. Each graduate program has unique application deadlines. Generally, decisions are made 8-12 weeks after an application has closed.  

  3. If you do not have a decision on your file 8-12 weeks after the deadline, please contact the department directly for an update.

Question? Read the Frequently Asked Questions (FAQ)

Frequently asked questions have been grouped for navigation purposes. You may select a group, view all or use keyword search above

How long does it take to receive my student number? 
It may take 4—5 business days for you to receive your student number and further instructions 
How do I get updates on my application? 
We encourage you to monitor your MyFile on a regular basis for any updates on your application.
How long does it take for me to receive a decision?
  • It may take 4—8 weeks to process your application.
  • Graduate applications are reviewed by the relevant academic program for an admission decision with the length of time varying per program. 
  • The processing period begins after all documents related to your application are received – We strongly encourage you to submit all documentation within two weeks of applying.
Will I get notified if additional documentation is required? 
Yes, we will send you an email should additional documentation be required. 
Additional document requirements will be reflected on your MyFile account, which you should be checking frequently for updates. 
I am unable to log in to my MyFile account. What should I do?
It may take 4—5 business days for your MyFile account to be active. If this time has passed and you are still unable to log in, please contact the Office of Admissions
I cannot upload my English proficiency test. What do I do?
Uploading English proficiency results is not permitted. You must request your test center to send us your results electronically (York U institution number is 0894) and allow up to three weeks processing time.
Why am I asked for an “Original English Translation” when my documents are already in English?
If your documents are in English, please disregard this requirement. Although it may still say “Required” in your MyFile, this will not slow down the application review process. It will be marked as “Received” once your application is reviewed.
My institution shows “Unknown”, what do I do?
Please contact the Office of Admissions
My institution does not provide electronic course descriptions, what do I do?
If your institution does not provide electronic course descriptions, you can mail them to the Office of Admissions. Please make sure that your student/reference number and name is mentioned on the documents.
A previous institution's name is not correct, how can I change this?
Please contact the Office of Admissions
I have no required documentation, is this a mistake?
Please contact the Office of Admissions
How do I find a referee for a letter of recommendation?

A strong letter of recommendation helps the admissions committee gauge your aptitude and potential in the Graduate or Undergraduate program you have applied to. In order to secure a referee who will write you a strong letter of recommendation, you must build relationships with previous, existing and potential academic referees; choose individuals who are familiar with your work and skills; connect with them early to give them time to write you a letter; provide your referees with material to support the letter such as your statement of interest or resume; and lastly, make sure to follow up with them for a reminder or to thank them for their time. Let them know the outcome of your application to keep building the relationship.

For further information, please refer to this guide, which is applicable to both graduate and undergraduate programs

I want to change my referee, how do I do it?
Please contact the Office of Admissions
How can I provide a course description as a link?
You can provide the link in Word document and then convert it to PDF prior to uploading it through MyFile.
How do I write a Statement of Interest?

The Statement of Interest speaks on your behalf to the Admissions Committee. This is your opportunity to stand out from the crowd and by reflecting on who you are and what makes you an asset to the program in roughly 500 to 1,000 words. Your Statement of Interest should answer these questions:

  • What would you like to study in school?
  • What motivated you to choose your field and the particular program to which you are applying?
  • How are your past studies and experiences relevant to your program choice?
  • What do you plan to achieve with your degree?

There is also a fifth, overarching question: what makes you unique compared to other candidates?

For further information, please refer to this guide, which is applicable to both graduate and undergraduate program.

I made a mistake when uploading my documents. What should I do?
In case you would like to re-upload already uploaded document, please use MyDocServe tool.
Why am I being asked for proof of English proficiency?
For more information, visit the language proficiency requirements webpage.
I scanned my document and it is multiple PDF files, how do I get additional links to upload each page?
You will need to merge these multiple PDF files into one. Thankfully Adobe and free online software applications can merge PDFs for you. Visit Adobe or search “Merge PDFs” on Google or other search engine to see how.
I am trying to upload my PDF document, but the application is indicating it is too large. What can I do?
You will need to reduce or compress the size of your PDF file. Thankfully Adobe and free online software applications reduce the size PDFs for you. Visit Adobe or search “Reduce PDF size” on Google or other search engine to see how.
I do not have access to a scanner to scan and merge my physical documents. What can I do?
If you do not have access to a scanner for your physical documents, you can use apps available for download on your mobile device for scanning.
I made an error on my Supplementary Information Form. Can I resubmit it?
In case you make an error on your Supplementary Information Form and would like to resubmit it, please call the Office of Admissions for further instructions.
The spelling of my name is incorrect. How can I correct it?
It is important that your name is spelled correctly on file. To fix an error, please call the Office of Admissions.
I want to change the program I applied to OR I applied to the wrong program. How can I change it?
If you applied on OUAC, you can change the program by logging back in and changing it to the intended program. If you are unable to do so, please call the Office of Admissions. If you applied using the York University online application, please call the Office of Admissions to request the program change.
I want to change the degree type of the program I applied to. How can I change it?
If you applied on OUAC, you can change the degree type of the program by logging back in and changing it to the intended program. If you are unable to do so, please call the Office of Admissions.If you applied using the York University online application, please call the Office of Admissions to request the degree change.
My referees have not received the reference letter link. What should I do?
Ensure your referees check their spam or junk email folder to make sure that the link has not ended up in the wrong folder. If they have not received it, please call the Office of Admissions to request for the link to be resent.
My referee’s link to submit a reference letter has expired. Can they still submit a letter for my application?
Please ask your referee to scroll down to the bottom of the link they have received. There will be an attachment for a PDF version of the reference letter template along with submission instructions.
My referee has given me a letter of reference in a sealed envelope. Will it be accepted?
A physical letter provided by your referee in a sealed envelope may be accepted in support of your application. You must ensure that the referee has signed across the envelope flap. Prior to submitting, please contact the program department to confirm whether they will accept a hard copy of the reference letter.
I am reapplying for a program and want to use the same letter of references as a previous application. Is this possible?
You may be able to use the letters of references submitted for a previous application. Please confirm directly with the department if they will accept past letters.
My last completed studies were a long time ago and I will not be able to submit an academic reference, however, I do have extensive work experience in my field. Can all my references be professional?
You may be able to submit all professional references if it has been some time since your last academic studies. Please confirm directly with the department.
Can my family member, agent or guidance counsellor inquire about my file on my behalf?
Anyone other than the applicant will be considered third party and will not be able to make inquiries on your behalf without a Third Party Access Permission form.
The status of my application shows ‘No Decision Yet- Currently Under Consideration’. What does this mean?
This status means that your file is now with the department for a final decision. The decision is based on various factors that include different components of your application. The department will wait till the application deadline passes to start posting application decisions.
The status of my application shows ‘Waitlisted’. What does this mean?
This status is common to applicants that have applied to a program with limited seats available. If you see this status, it may mean that the program is waiting for a spot to open for you. Please continue checking your Myfile account for updates.
The status of my application is blank. What does this mean?
Depending on when you applied, you may see a blank status if your application is pending assessment. Please ensure your application is complete to avoid assessment delays and continue checking the status of your application on your Myfile account.

Where is the Referee Information Form located?
If your application requires a Referee Information Form, it will be available on your MyFile under the section ‘Supplementary Information Form’.
Where is the Supplementary Information Form located?

If your application requires a Supplementary Information Form, it will be available on your MyFile under the section ‘Supplementary Information Form’.

Note- Some programs may have their Supplementary Forms listed on their website. These programs are listed below:

  • Schulich School of Business (accessed through the Schulich website)
  • Faculty of Education* (accessed via MyFile)
  • Social Work (not applicable to Canadian high-school applicants; accessed via the Social Work website)
  • School of the Arts, Media, Performance & Design - (accessed through the AMPD website)
  • Lassonde School of Engineering (optional co-application, accessed through the BOOST site)

Glossary of Common Terms

Check common application requirements for methods of submission for the following documents

Type of Document

Definition

CV/Resume

A Résumé is a document used by a person to present their backgrounds and skills.

English Proficiency/Graduate Proficiency in English

Language test required from applicants who are applying from a country where English or French is not the official language. Please refer http://futurestudents.yorku.ca/requirements/language-tests for further details.

Entrance Tests

Standardized tests used for college and university admission in absence of final grades. The most common tests are SAT, ACT, GRE

Explanation of Marginal Record letter

Explanation of Marginal Record letter is required if you present grades that are below the admission requirements. This letter can be uploaded to your MyFile account.

Gaps

A Gaps letter is required if you have a significant gap in between your studies. This letter can be uploaded to your MyFile account.

Original English Translation

Any non-English documents must be translated into English.  If your documents are already in English, please disregard this requirement.

Language Proficiency

A test that demonstrates your proficiency in English. The most common tests is IELTS or TOEFL. Please refer http://futurestudents.yorku.ca/requirements/language-tests for further details.

Letter of Recommendation

A Letter from your referee to help admission committees to gauge your academic aptitude and future potential

Personal Letter

A Letter of explanation or any letter than may explain certain items in your record

Statement of Interest

Document describing your intent and interest in a program you are applying

Supplementary Application

Additional information required selected programs

Transcript

Student academic record which normally show all the courses taken, all grades received, all degrees conferred. Your name and the institution's name must be clearly indicated on the transcript.

Written Work

Sample of written (or other relevant) academic work

The Senate Policy on Academic Honesty applies to applicants to York University and any submission of documentation be found to be false or modified without authorization is a breach of the policy and will lead to charges under the policy. Penalties can range from withdrawal of an offer of admission to expulsion to rescission of a degree. Applicants who choose to work with an agent or immigration consultant during the process of submitting their applications and required documents to York University for admission consideration are fully responsible for the accuracy of their applications content and all related materials.